Alpha Purchasing & Material Stock Control

The Alpha Purchasing & Material Stock Control Systems provides you with a set of magic tools to manage suppliers & purchase activities.  With the Alpha Purchasing System, you guarantee accurate and correct answers to such questions as: From whom I can buy what? … Where can I find the best price…etc.  When navigating through the system you can discover that we covered all the details of the business needs to support the decision-makers.

Untitled Product Feature

• System integrated and multi user system
• Capability of Multi-Site remotely
• Multi Branches - Warehouse - Currencies
• Lot Inventory Control
• System support code shell for Materials and Assets
• Approving Process for MR, Comparison and P.O processes
• Material Accounting
• Code to Code change
• System Integrate between Purchasing module and the Assets module
• Support Materials And Assets Budget control
• System will be Integrated with current based Financial System
• System Fetch all Material documents in the petroleum field format and flexibility in report formatting requirements

Material Movement Types / Documents

• MR ( Material Requisition )
• RFQ ( Request for Quotation )
• Quotation
• Automatic Comparison Process
• Fetch comparison sheet
• P.O ( Purchasing Order ) for foreign and local purchasing
• LC ( Letter of credit )
• C.D ( Customs Declaration )
• MRR ( Material Receiving Report )
• MDR ( Material Discrepancy Report )
• MIV ( Issue Voucher )
• MRVT ( Return From Issue )
• MIVL ( Issue for Loan )
• MIVR ( Material Issue for Rent )
• MRV ( Return from Issue )
• MIVB (Material Issue and Borrow )
• MSV ( Selling Voucher )
• MTV ( Material Transfer From and To )
• Inventory Adjustment Excess / Shortage

Material Requisition (MR)

• Support different MR types ( Stock, Assets, Projects, Direct charge or Services )
• Support Budget Control
• Handling of MR creation, amendment and supplemental
• Support Draft MR
• View MR Progress

Request for Quotation (RFQ)

• System allows to merge more than MR Items in RFQ items
• Utility for searching the suitable suppliers
• Indicate the RFQ suppliers and printing RFQ
• Determine the Buyer and way of purchasing
• Ability for supplier apology
• Ability to take away RFQ item

Quotation

• Support Basic offer items and alternatives
• Support Lot item handling
• Support different currencies
• Select Payment terms from lockup table
• Indicate technical acceptance for item
• Automatic and or Manual final acceptance for all/part of Quotation items

Comparison Process

• Automatic indications for winners
• Setting Criteria for Comparison calculations
• Set Multi Criteria Options ( for all probabilities ) :
• Cheapest Price.
• Lowest Delivery Period
• Better Payment Terms
• Longest Warranty Period
• Comparison for All RFQ or Item-Item
• Compare Quotation with different currencies
• Printing Comparison Sheet

Purchasing Order

• Local and external purchasing orders
• Multi-currency support
• Letter of credit support
• Term of payments from lockup table
• Setting Penalty equations
• Distribution tool for P.O different expensive such as Packing, transportation.. )
• English and Arabic P.O sheet format

Alpha Shipment ( Custom System )

• Customs Declaration ( for orders / contractor )
• Customs Clearance
• Transportation
• Re-Export
• C.D tracking
• C.D closing
• Ship Manifest
• Repair and Return Service Statement
• Transferring customs umbrella